How to apply

To apply for University-owned accommodation, please follow through the steps below.

Colleges have their own graduate accommodation and their own processes for applying for it.

Ordinarily you should explore accommodation options at your college before applying for University graduate accommodation.

1. CHECK YOUR ELIGIBILITY

University graduate accommodation is available to full-time graduate students only. For full details, view our qualifying criteria document.

We are unable to provide accommodation to academic visitors, visiting or part-time students, staff members or the public, however, if you fall into any of these categories we have produced the following information which we hope you may find useful, please visit our alternative accommodation page for further details. 

2. SUBMIT AN APPLICATION

To be added to the accommodation waiting list, you must complete the appropriate application form. Applications for accommodation starting in Michaelmas term 2020 will open on 1st April 2020, and we will aim to start contacting students in waiting list order from early May onwards.

Although applications will open on 1st April as planned, due to Coronavirus pandemic we may experience delays in being able to allocate accommodation. We will provide updates of timelines once we know them – Please continue to check the website

Notice

If you require accommodation starting before August 2020, please contact us at graduate.accommodation@admin.ox.ac.uk for availability.

 

Single accommodation

Due to the shortage of University and College-owned single accommodation in Oxford, demand currently exceeds supply.  We are very aware that securing suitable accommodation is especially difficult for graduate freshers who may be overseas, unfamiliar with Oxford, and unable to attend viewings, and it is for this reason that the Graduate Accommodation Office operates a tiered waiting list system that prioritises graduate freshers.

The singles waiting list is therefore organised into three tiers:

  • Tier 1 - first priority: An overseas graduate fresher
  • Tier 2 - second priority: A UK graduate fresher
  • Tier 3 - third priority: Returning graduate students, and students who have previously undertaken a degree in Oxford.

Returning students will only be allocated single accommodation if all freshers have been housed. If you fall into this category, we would, therefore, advise you look into alternative accommodation sources, as we may not be able to confirm whether you have been allocated accommodation until later in the year.

Couples and family accommodation

The couples and family accommodation waiting list is not subject to the same tiered system, and applications will be dealt with on a first come first served basis in waiting list order. Priority for 2 bedrooms and 3 bedroom accommodation is given to couples with children. For more information, please see our occupancy policy.

Applicants with disabilities

The University has a range of rooms suitable for applicants with a disability, and we will also make other adaptations where we can. Please make us aware of any specific requirements that you may have when you fill out your application form.  

We would also recommend that students register with the Disability Advisory Service (DAS), as they will be able to provide specialist advice and assistance regarding facilities across the University.

3. FORMAL OFFER

If we have a suitable accommodation allocation once we reach you on the waiting list, we will email you with the accommodation details.  

If you are happy with the accommodation, we will then email you a formal offer letter detailing the address, the monthly rent and the opening account balance required. We will also attach a sample Tenancy Agreement, the Tenant Handbook and property EPC and Gas Safety Certificate where applicable.

Please read your offer letter and any attached documents carefully. In order to accept your offer, you will need to pay the opening account within seven days. We are unable to hold the accommodation after this time.

You may be able to arrange a viewing of the property – please contact graduate.accommodation@admin.ox.ac.uk to enquire.

You will be required to enter into a Tenancy Agreement before you are able to occupy your accommodation.

4. PAYING YOUR OPENING ACCOUNT

To reserve your accommodation, you will need to make payment of the opening account, which is made up of a refundable deposit and a portion of rent in advance.

This payment is due within 7 working days of receiving your offer of accommodation. If you are receiving a scholarship or grant, please advise the Graduate Accommodation Office, as it may be possible to delay the due date until your scholarship funds are received.

Deposit

This is equal to a month’s rent, and will be returned within 4 weeks of the end of your tenancy (minus any charges for cleaning or damages).

We may use the deposit to cover:

  • any damage to the property or its contents;
  • cleaning;
  • disposing of the tenant’s belongings if left in the property at the end of the tenancy;
  • any outstanding payments due, including rent, council tax, utility bills, and any other service charges;
  • any legal or professional fees incurred as a result of the tenant breaching the tenancy agreement.

For further details, please refer to your Tenancy Agreement.

Rent in advance

A portion of your rent will be due in advance, as follows:

  • If your start date is before the 15th of the month, the rent up until the end of that month will due in advance.
  • If your start date is on or after the 15th of the month, the rent up until the end of that month, and the following month’s rent, will be due in advance.

A full list of rents for each accommodation can be found on the rent information pages.

5. SIGNING YOUR TENANCY AGREEMENT

Once you have firmly reserved your accommodation, we will be in touch to arrange an appointment for you to visit the Graduate Accommodation Office to sign your tenancy agreement. You will need to sign this before collecting your keys on your tenancy start date.

To review the standard tenancy terms, please download our Sample Tenancy Agreement below.

DOWNLOAD

 
APPLICATION FORM

Once you have read through the application process, click on the button below to apply for accommodation.

APPLICATION FORM

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Contact us


Graduate Accommodation team

+44 (0) 1865 2 80923

graduate.accommodation@admin.ox.ac.uk

Our offices are open Monday to Friday 9:00 - 17:00